Vendor Terms & Conditions
The deadline for registration and payment of fees is 5pm on April 21, 2024.
The $25.00 registration fee is non-refundable.
The vendor space fee is refundable if cancelled no later than 5pm on Tuesday,, May 1, 2024.
Pennington Day reserves the right to deny registration and/or participation of any vendor and/or exhibit that is deemed, in its sole discretion, to be dangerous, offensive, lewd, illegal, contrary to the public’s best interest, in violation of these terms and conditions or otherwise not conducive to a community and family-friendly environment. All vendors shall be respectful of the attendees and other vendors.
Vendors may include for-profit and non-profit organizations, businesses, groups and individual.
In the event that Pennington Day is cancelled due to circumstances beyond the Pennington Day Board’s control, registration fees will be considered a tax-deductible donation in support of Pennington Day’s Grants Program.
All vendors must obtain a Certificate of Liability of Insurance that names Pennington Day NJ Inc as an Additional Insured with the date and location of the event and has commercial general liability insurance with the minimum limits shown here.
Vendors are not insureds under Pennington Day’s Special Event Policy.
Vendors agree that participation in Pennington Day is at their own risk and that they are responsible for the safety of their premises, operations, employees and participants.
Vendors shall bear the risk of loss with respect to any owned, leased, rented or borrowed vehicles, equipment, data, tools or other personal property.
Vendor shall bear the risk of loss with respect to any of its expenses or loss of income.
All vendors agree to indemnify and hold harmless Pennington Day from and against all claims, damages, losses, expenses, fines, causes of action or other liabilities, (including all costs, reasonable attorneys’ fees, consequential damages, and punitive damages), arising out of or alleged to arise out of, participation in Pennington Day to the fullest extent permitted by law.
The sale, promotion, distribution and/or consumption of alcoholic beverages is strictly forbidden.
Any vendor offering a raffle must be registered to conduct legalized games of chance with the State of New Jersey’s Division of Consumer Affairs, Legalized Games of Chance Control Commission. Information can be found here.
Failure to comply with any of the above may result in a Vendor being asked to leave Pennington Day and/or a forfeiture of fees.
Additional Terms and Conditions for Booth Vendors Only and Food Vendors Only are listed below.
Additional Terms and Conditions for Booth Vendors Only (Not Applicable to Food Vendors)
Booth Vendors may not sell food (see Food Vendors for related information).
Additional Terms and Conditions for Food Vendors Only (Not Applicable to Booth Vendors)
Food Vendors must obtain a Temporary Food License issued by the Township of Hopewell Health Department (which covers Pennington Borough). You are not permitted to sell food without this license. Retail food establishments licensed in Pennington Borough do not have to pay the fee but must file the paperwork (see page 2 of the Pennington Borough Temporary Food Application). Click here for the Pennington Borough Temporary Food Application.
Please note: The Township requires the complete application to be received at least 10 days prior to the event.
Food Vendors using a propane tank or open flame must obtain a Type 1 Fire Safety permit issued by the Hopewell Valley Bureau of Fire Safety. You cannot use a propane tank or open flame without this permit. Click here for the Application for Permit.
Please note: The deadline for the purchase of a Fire Safety Permit is Friday May 3, 2024.
Food vendor equipment shall be subject to inspection by the Bureau of Fire Safety on the day of the event.
Still have a question? Email: vendors@penningtonday.org